Thank You Email After Second Interview Samples and How to Write


Have you already gone through all the job interviews and are waiting for an answer? It is time to remind about yourself and send a thank you email after second interview. It is a widely accepted way to show your gratitude for the time devoted to you and a great way to build useful networks even if you are not lucky to be hired this time. Moreover, if your interview was successful, it will be a confirmation that the recruiters and the company management team have made the correct decision choosing you as a candidate. You see that the 2nd interview follow up email plays a very significant role no matter what result you will get.

Look: this article will provide you with samples of the second interview thank you email and give tips on how to personalize them and make more efficient.

Thank You Email After Second Interview Samples

Dear Mr. Robinson,
I am very grateful to you for an interview we had yesterday for the position of at .

It was a pleasure to meet you and other company personnel and learn the experience that contributed to the success and development of the company. This discussion has only increased my desire to become a member of your powerful team and apply my extensive knowledge and skills for the benefit of the company.

It was an honor to communicate with the professional who has put much effort to the company’s success. Thank you for sharing details of the goals set and I am confident that my dedication and experience will help to achieve them as fast as possible. I am really excited to get this position and succeed in it.

I am looking forward to hearing from you. Feel free to contact me in the case of any updates, questions or concerns arising and thank you for the time and consideration provided.

Anne Ramsay
Email address

Dear Ms. Madison,
I am writing to you with the purpose to thank you for the meeting we had yesterday to discuss my candidacy for the position of . I appreciate the time and consideration given to my application and personality and hope that this conversation was as insightful and informative for you as I found it.

It was important for me to hear that you need a person to create value for the company. It is an interesting challenge and I am confident to cope with it successfully.

I am convinced that this position is a perfect match for my skills and abilities, while my experience received at will help me to meet the demands of this job efficiently. I believe to become a contributor and complete the set of tasks issued successfully and quickly.

I am looking forward to getting a response from you and thank you for your attention and understanding.

Best regards,
John Copper
Email address

How to Write Thank You Email After Second Interview

How to Write Thank You Email
It is great to have a sample of a thank you email after second interview, but it is important to remember that it is unacceptable to copy the one from the internet and send it to the company. It will only make the situation worse and change a positive impression about you for the negative one. Therefore, even if you take a sample of 2nd interview thank you email as an example, you should customize it so that it could reflect your personal situation and interview as well as have a necessary format and structure. Let’s look at the peculiarities of writing a second interview follow up email.


When it comes to the ways how to express gratitude to the interviewer, there are three of them:

  1. Thank you email
  2. Thank you note after second interview
  3. Thank you letter after 2nd interview

Both note and letter are considered to be out-of-date methods of expressing gratitude but still, they are also considered appropriate in some situations. At the same time, it is better to send an email if you want to deliver the message fast and express everything in a formal and enthusiastic manner. The most general format of such an email looks as follows:

  • Subject line. Since every email has a subject line, it is important to fill it. Otherwise, such an email can be simply deleted without being opened at all. You can start the subject line with the general topic of your email telling ‘Thank you for your time’. There are emails entitled ‘Thank you letter from John Smith’, for example, since this subject tells clearly who has written this message and for What purpose.
  • Personalized greetings. It is better to avoid colloquial language we use on a daily basis and prefer such an official word as ‘Dear’. If there were several people during the interview, it is necessary to address each of them and send emails to everyone separately. There are second interview thank you email samples that admit addressing the interviewer only by the first name, but it is acceptable only if you are on more familiar terms with this person. In any case, this email is a business correspondence that should have a formal style.
  • Thanking section. The email text should begin with the words of gratitude to the person you write too. However, you should also include in this short paragraph the name of the vacancy applied for, the day when the interview was taking place, and the title of the company. The words used in this paragraph should express appreciation for the time devoted at the interview.
  • Providing specifications. The next paragraph should address any details or topics discussed with the person during the discussion. It will show that you have been attentive and was carefully listening to the interviewer as well as found some points useful and valuable. This part of the email makes it more personal and oriented on a certain individual.
  • Reaffirming interest and suitability for the position. It is important to mention in brief that your skills and experience are vital for the open position and there is no better fit than your candidacy.
  • Expressing the desire to learn the next steps and asking to contact you. This email can be sent not only with the goal to tell ‘thank you’ but also to find out the outcome of the interview. This question can be included at the end of the email text next to the request to contact the job applicant anytime.
  • Concluding. The email should be completed with such standard expressions as ‘Sincerely’, ‘Best wishes’, ‘Best regards’ etc., the name of the person interviewed, and contact information such as phone number and email.

When to send follow up emails

When to send follow up emails
Such an email should be usually sent within 24 hours after the interview completion. It should be thoughtful and devoted to your interview and position. It is better to send it in the evening the same day you had an interview, but it is also acceptable to do that the next day in the morning. Usually, if a letter is not received within this timeframe, it is no longer expected.

Typical mistakes

Every person is not insured against errors, so even such a simple and small email as a thank you letter can be written incorrectly or with minor mistakes. The most popular ones look as follows:

  1. Grammar, spelling, and punctuation. It is always disappointing to read a text with mistakes, but when it happens in the email that should make a good impression, they simply level it with all other letters received. Always double-check the email you are going to send. If you feel not confident, use special online tools to correct any mistakes present in your text.
  2. Wrong format. The choice of the incorrect email format will speak about the lack of knowledge in business communication and can change the impression about a candidate for worse.
  3. Informal style. A job-applicant should remember that this email is sent to the official representative of the company and there should not be any informal phrases and statements.
  4. Big size. Too long thank you emails are hardly ever read till the end and the main message implied in them can be simply skipped when a person is looking through the text. It is important to be concise, accurate, and clear in your expressions and try to make them brief and meaningful.
  5. Sending an email from the work account. Even if you are employed at the moment but have gone through a job interview and plan to send an email of gratitude, never do that from the account of your current work. It will not only lead to troubles at a current job place but also will look strange for a potential employer. It is necessary to use your active personal email address for this purpose.
  6. Providing no data and contact information. Even the fact that your email address can be found in the history of incoming letters, it is better to provide a phone number and an email address for a response directly at the end of the email. Even if a recruiter finds the time and desire to respond you, he or she should have quick access to your contact information or you may lose your chance to be answered at all.
  7. Not sending an email. There are applicants who consider thank emails odd and refer them to interference with the company’s business. However, it is a great mistake since today it is a customary thing to thank people for the time devoted and there is nothing bad in that. It means that it is very important to send thank you emails after the interview.

Advices for thank you notes

A note is one more way to show your gratitude to the company representative, but it is sent in a more standard way – in the envelope with a stamp. When you decide to write a thank you note after a final interview, consider these tips:

  1. It can be hand-written since it will be considered a piece of your own work or printed that is more comfortable to read.
  2. Use high-quality paper and avoid too small cards being not enough to contain all your thoughts.
  3. It should be quite short – not more than 1 page of written text.
  4. Make it personalized for every separate recruiter.
  5. Send it as fast as possible since it may take several days to deliver it.
  6. Avoid copying the email thanks.
  7. Check for mistakes before sending.
  8. Include the return address on the envelope.

Thank You Email After Second Interview Samples in PDF


It has become a customary experience to send thank you emails after the second job interview even if you are not sure in its success. This behavior only confirms that a job applicant values the time spent on its candidacy and wants to remind of his or her greatest benefits one more time.

The process of writing thank you letters requires experience and effort since they should be personalized and convincing. Looking through the information provided in this article and letter samples, you will be able to cope with this task quickly and easily.